If you have an issue or difficulty with using the app, please report this to bs-attendance-queries@imperial.ac.uk  

The pilot is being run with Undergraduate Year 1 and Year 2 Computing students. If you have an issue or difficulty with using the App, please contact Rituparna Saha, Teaching Support Manager, email:  r.saha@imperial.ac.uk

Communciation to Students

Subject: Attendance check-in to in-person teaching sessions

Dear Year 1 and Year 2 Undergraduate students

The Department of Computing are piloting the MyImperialCampus app with a selection of programmes that will capture attendance check ins at timetabled sessions to provide insights to support students and improve the overall learning experience.

We want to ensure that all students can receive the right support and guidance when they need it, which is why we are asking you to check-in at all of your in-person sessions. Checking in is your way of letting us know that you’re engaging with your studies, and if we notice that you haven’t done so, we will likely get in touch to check on your wellbeing and to see if you need some support.

The expectation is that you attend all your timetabled classes and use the MyImperialCampus app to check-in at all of these that are in-person.

The MyImperialCampus app is designed to register attendance for students joining in person only. You do not need to check-in at any online classes you may have. 

What you will need to do:

1. Download the MyImperialCampus app. You can download the app from the Apple or Android app stores.
2. Make sure your device allows permission for the app to access location services and Bluetooth (we recommend setting it to “only when in use”).
3. Sign in to the app using your Imperial email address and password
4. A list of your days timetabled sessions will appear under ‘My Events’ for the day
5. Once you are in your scheduled lecture theatre select ‘Check In’
6. The app will check you in and a confirmation screen will appear
7. Check In will be available five minutes prior to the start of the session and remain available for check-in for the first 30 minutes of each session.
8. If you arrive later than 30 mins from the timetabled start time of the sessions, you will not be able to check in and logged as absent.

 Please may I request all of you to start using this app from tomorrow 25 May. Please contact me in case of any questions or issues.

 Rituparna Saha

The pilot is being run with MEng Design Engineering students. If you have an issue or difficulty with using the App, please contact Momo Rahim, Education Manager, email: m.rahim@imperial.ac.uk

Communication to Students

Subject: DE1-4: need your help with Dyson attendance monitoring pilot programme

Dear MEng Students,

I'm really pleased to let you know that Dyson is one of three departments at College that are taking part in a digital pilot scheme under the College student engagement insights project that factors attendance as an engagement and wellbeing tool. For those of you on study visas, Imperial has a duty to check attendance however across the board, we do this as a primary means of ascertaining if you're doing okay (and to step in and try to help you if not) and because your engagement on the degree is integral to you reaping the maximum benefit from the degree experience.

The system works by linking in with timetabling then pushing a notification out to student smart devices asking for check in at the time and when in vicinity of the teaching venue. It's powered by Bluetooth (same as your wireless earphones / computer peripherals) within range, so there is no active tracking or anything like that. Since it asks for check in, the user has to actually press a button to register anything. In that way privacy is observed. For those without smart devices or otherwise not wishing to take part, we'll operate a manual process (just working on that).

Since the term is fast ticking on by please may I ask that you download the following 'My Imperial Campus' app right away: for Android devices: Google Play Store, for iOS devices please visit the app store from your device and download 'My Imperial Campus':

Your 'check in' will be via that app and we see this as a big jump forward. At the moment we're focussed on summer term so DE1 and 2 especially, please get set and download that app without delay! By the way, a DE student has been part of the Imperial development team on this project.  And we were selected to be a part of the pilot because it was felt Design Engineering would add meaningfully to the project to help its wider roll out at College. That's pretty cool then that we get to shape the eventual deployment across College! Thanks so much for your help and participation. If you have any questions, just let me know.

Best wishes,

Momo

Instructions for downloading the My Imperial Campus app: 

For iOS Devices: 

• Open the App Store on your iPhone or iPad. 
• Search for My Imperial Campus app in the search bar (or follow this link) 
• Select the app you want to download. 
• Tap the "Get" or "Download" button. 
• Wait for the app to finish downloading and installing. 
• Open the app and follow the signing in instructions below. 

 For Android Devices:  

• Open the Google Play Store on your Android phone or tablet. 
• Search for My Imperial Campus app in the search bar (or follow this link) 
• Select the app you want to download. 
• Tap the "Install" or "Get" button. 
• Wait for the app to finish downloading and installing. 
• Open the app and follow the signing in instructions below. 

Once you have downloaded and installed the app, you can use it to check in your attendance for your lecture or class. The App uses the College’s Single Sign-On and Multi Factor Authentication. 

Signing In and using the app 

1. Open the app 
2. Press ‘Sign In’ 
3. If you have Single Sign On and Multi-Factor Authentication enabled, a pop up will prompt you to ‘Continue’ and Pick an account. Select your account. 
4. Sign in with your Imperial email address (username@ic.ac.uk) and password 
5. A list of your timetabled sessions for the day will appear under ‘My Events’.  
6. Once you are in your scheduled lecture theatre select ‘Check in’ 
7. The app will check you in and a confirmation screen will appear 

The Check in option will be available five minutes prior to the start of the session and remain open for the first 30 minutes of each session. If you arrive later that 30mins from the timetabled start time of the sessions, you will not be able to check in and logged as absent. 

If you have an issue or difficulty with using the app, please report this to your Departmental contact. 

Let the Department know if you are absent for any reason. However, please note that you may be required to provide evidence of the reason for your absence.

The My Imperial Campus App surfaces individual timetabled teaching events (via the College timetabling system, Celcat). Students are able to use the App to check-in to these events five minutes prior to the start of the session and remain open for the first 30 minutes of each session. Each teaching room has a specific beacon allocated to it which the App will connect with and validate by the use of the location data.

Specific Departmental staff can access the information through the Admin Portal and follow up on any engagement concerns from a wellbeing perspective or use it to confirm attendance. Departments can use the My Imperial Campus App to collect attendance data to satisfy this engagement requirement from the Home Office. If that is the case, students subject to conditions on their visas will be informed by email about this. Please note this is only changing one of the methods in how this is collected at the moment.

Location data is used to verify that the user is close to the beacon when checking in. Only the confirmation and beacon number is recorded against the individual and event. 

As a student sponsored for a Student Visa by the College you have a responsibility to comply with the conditions of your visa and to help the College meet its responsibilities to the Home Office to maintain that sponsorship during your studies.

As your visa sponsor, we are responsible for monitoring your engagement on your course as part of the visa conditions from the Home Office.

Departments can use the My Imperial Campus App to collect attendance data to satisfy this engagement requirement from the Home Office. If that is the case, you will be informed by email about this. Please note this is only changing one of the methods in how this is collected at the moment.

Attendance at lectures, seminars, tutorials and practical classes is an integral part of a student's programme of study and students are expected to be regular and punctual in their attendance.

Let the Department know if you are absent for any reason. You can use the My Imperial Campus App for individual sessions to do this. However, please note that you may be required to provide evidence of the reason for your absence.

Further information on visa responsibilities can be found here: https://www.imperial.ac.uk/students/international-students/visas-and-immigration/visa-responsibilities/

The My Imperial Campus App has been designed within the College, for the College and set on the College’s standards for information security and data protection.

The My Imperial Campus App has been designed with data protection and information security standards at its core.

The My Imperial Campus App has been reviewed and designed only to collect the data absolutely necessary and aligns to College requirements and reasoning for its collection. Further information can be found in the College Privacy Notice for Students and Prospective Students can be located here: https://www.imperial.ac.uk/media/imperial-college/administration-and-support-services/registry/academic-governance/public/academic-policy/admissions/Privacy-Notice-for-Students-and-Prospective-Students.pdf [PDF]