Paying an invoice for open access fees / article processing charges (APCs)

On receipt of your approval email, request an invoice from your publisher. The invoice must include the information provided in the email, the PO number, VAT number and billing address.

If possible please indicate preference for an invoice (these can incur additional charges but are acceptable and covered by the funds). Please ensure the invoice includes the information provided in your acceptance email. Larger publishers have the facility to change invoice details - email the publisher’s accounts department to request changes.

Please check that Publisher agreements and discounts are reflected in the amount charged (if you are aware that these should have been applied). Further instructions will be included in your acceptance email.

Once the invoice has been received by accounts payable, the publisher should receive payment within 30 days of the invoice date.

Please wait for your application to be approved before requesting an invoice.

Some publishers/journals issue invoices as soon as you confirm your wish to make your article open access. These invoices can be amended. If you do get reminders for payment please email the publisher advising them that you have applied for funds and that you can do nothing regarding the invoice until you have a purchase order (PO) number, which will facilitate easier payment.