[Paper Title (as it appears on the Agenda)]

Action requested	Please select
Executive Summary	Please provide a concise overview of the paper, tailored for quick reading by the Committee members. Purpose of this paper including ’why’ it is being referred to the Committee (i.e. strategy, statutory requirement). Key findings / conclusions / insights presented in the paper Recommendation/Options Brief outline of the potential impact or implications of the recommendations on the University, people etc Critical issues or challenges (including significant risk that needs to be addressed). Onward approval (if applicable) Executive Summaries are not required for dashboards and other short items which are submitted for the Board to Note. For these items, please insert ‘Not required’.
Please confirm that any impact on additional funding/resource, workload, Equality, Diversity and Inclusion, sustainability and communications have been addressed in the paper.	☐
Appendices	Please list any appendices included or type None Appendices must be attached under the separate Appendices cover sheet
Referred by	Please name the Committee/Working Group or type N/A
Author(s)	Name Job title
Executive lead	Must be a member of the Committee

[Paper Title (as it appears on the agenda)]

The above Cover sheet and the Appendices cover sheet are issued with each call for papers. They are also available on the University Management Board webpage

Guidance

Papers should:

be a maximum of 4 pages in length

use Imperial Sans Text (not Imperial Sans Display) in font size 11

use ‘normal’ margins of 1 inch on all sides

Do not number paper pages - the pack will be numbered as a whole

PowerPoint slides will not be accepted as a written paper

be submitted to university.governance@imperial.ac.uk by the date on the call for papers, a minimum of 10 working days before the meeting. Late papers will be postponed to the next meeting.

Annexes and Appendices

Annexes may be included as additional pages with the paper but must not run to more than 2 pages in total

Appendices must be submitted separately under the Appendices cover sheet

Suggested Paper Structure

Introduction

A short paragraph to provide a brief background or internal and external context on the issue or topic being addressed.

Where relevant include historical context or recent developments.

Outline what the paper will cover, and if relevant what will be excluded.

Main proposals

This section should provide, in a concise and focused manner, the key information and analysis the Committee needs to consider in order to provide thew response / outcome requested. The below are intended to provide guidance to paper authors, and should only be included is relevant.

Details of the proposal

Alignment with the University Strategy

Contribution to the Imperial Values

Analysis of any legal, regulatory, policy consequences,

Whether other options / solutions were considered and rejected

Consultation and engagement undertaken, and with whom (including stakeholders, working groups and student representatives)

Risk assessment and any proposed mitigation

Financial implications

People impacts (staffing, ways of working, training requirements, alignment with HR strategy)

Sustainability impacts associated with the issue or proposal (impact on energy consumption, carbon emissions, Net Zero target etc)

Equality and diversity - required for all new or modified policies, proposals and significant activities that affect people with protected characteristics.

Recommendations

3.1	Please clearly state what you would like the committee to decide.

Next steps

Outline what will happen and the expected timeline after the meeting if the paper is approved.

Any communications issue / support required from the comms team?