Payroll deadlines
2023 deadlines
In order to process the payroll on time, and to ensure that staff are paid correctly, please send all relevant documents in accordance with the following timetable. If information is ready earlier, please submit it as soon as it is available.
Click here for the deadline dates for the monthly staff cost distribution journals.
| Month | Deadline to HR for:1 - salary payments and amendments Deadline to Payroll for: -casual new starters forms (Pay 8A) | Deadline to Payroll for2 - existing casual worker Pay8b forms, zero hours, overtime claims & new starter documentation | Date pay credited to bank account |
|---|---|---|---|
| January 2023 | 17:00, 23 December 2022 | 17:00, 10 January 2023 | 24 January 2023 |
| February 2023 | 17:00, 3 February 2023 | 17:00, 10 February 2023 | 24 February 2023 |
| March 2023 | 17:00, 3 March 2023 | 17:00, 10 March 2023 | 24 March 2023 |
| April 2023 | 17:00, 24 March 2023 | 17:00, 31 March 2023 | 24 April 2023 |
| May 2023 | 17:00, 3 May 2023 | 17:00, 10 May 2023 | 24 May 2023 |
| June 2023 | 17:00, 2 June 2023 | 17:00, 9 June 2023 | 23 June 2023 |
| July 2023 | 17:00, 3 July 2023 | 17:00, 10 July 2023 | 24 July 2023 |
| August 2023 | 17:00, 3 August 2023 | 17:00, 10 August 2023 | 24 August 2023 |
| September 2023 | 17:00, 1 September 2023 | 17:00, 8 September 2023 | 22 September 2023 |
| October 2023 | 17:00, 3 October 2023 | 17:00, 10 October 2023 | 24 October 2023 |
| November 2023 | 17:00, 3 November 2023 | 17:00, 10 November 2023 | 24 November 2023 |
| December 2023 | 17:00, 1 December 2023 | 17:00, 8 December 2023 | 22 December 2023 |
| January 2024 | 17:00, 22 December 2023 | 17:00, 10 January 2024 | 24 January 2024 |
- Note 1: This deadline is the latest date that department must submit requests for salary payments and amendments such as new contract requests, contract extensions, change of working hours, maternity, unpaid leave, leavers. Potential changes related to other processes (such as pay relativity, promotions, bonuses etc.) must follow timetables published elsewhere on the HR website.
- Note 2: 17:00 on each of these dates is the latest that departments must submit Pay8Bs for existing casual workers, timesheets for zero-hours workers and overtime claims.
- Note 3: The deadlines in April and December are slightly earlier than normal due to bank holidays and College closure days